Our client is seeking an experienced Front Desk Reception/Administrative Professional to join their team in their Fort Worth, TX office. 

Qualifications:

• Strong organizational and communication skills.
• Proficiency with MS Office – Outlook, Word, MS Teams
• Knowledge of Deltek Ajera a plus
• Interest and ability to learn new tasks and softwares.

Responsibilities: 
Office Management                 

• Front Desk Reception for guests.
• Manage GoTo Phone System, Answer Phones and Transfer calls
• Monitor and Order Office Supplies
• Manage Shipping - Local, Fed-Ex, UPS, USPS
• Manage and Order Office Beverages, stock refrigerators
• Mail Acquisition, Sorting, and Distribution
• Review/ Monitor Staff calendar(s) daily for Meetings / Employees Out of Office etc.,
• Hospitality for onsite/in person meetings (food and beverages)
• Manage Certificates of Insurance for all Projects
• Hospitality for onsite/in person meetings (food and beverages)
• Keep Front Area Organized and presentable to guests
• Liaise with Building Management
• Organize and Manage Kitchen Crews
• Setup for Staff Meetings
• Manage and Liaise with Third Party Recycling

                             
Administrative Responsibilities:                             

• Prepare Proposals and Exhibits, solicit proposals from consultants
• Keep NCARB and AIA Continuing Education Certificates and Logs
• Organize Lunch and Learns and manage Certificates
• Renew Annual Professional Architecture Licenses
• Respond to Continuing Education Audits
• Setup new projects in Tonic DM, Teams, and Ajera
• Assist with Closing Statements and other client closing documents
• Prepare Substantial Completion Certificates (requires access to AIA Licenses)
• Assistance to Architects during Construction Phase Services
• Printing and other document preparation as needed by PMs and APMs.

www.placementbydesign.com