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Accounting & Administrative Assistant (Temporary 6-7 months, Part-Time, Hybrid)
Dallas, TX ยท Accounting/FinanceAbout the Role:
We are seeking a part-time, hybrid Financial & Administrative Assistant to provide coverage during maternity leave. This role will support the Business Manager with a variety of bookkeeping, operations, and human resources tasks, ensuring smooth day-to-day operations in our architectural/design firm.Responsibilities:
- Accounts Receivable (A/R):
- Verify and post timesheets for accurate invoicing, applying necessary adjustments.
- Ensure accurate processing, coding, and allocation of project-related bills and expenses.
- Generate monthly invoices for active projects with related expense documentation.
- Accounts Payable (A/P):
- Process, identify & assign payables to the correct categories for both project and non-project related.
- Prepare and make payments for payables via check, ACH, or wire.
- Process and deposit received checks.
- Human Resources (HR):
- Assist with new hire paperwork completion, payroll setup, and enrollment for benefits if needed.
- Update payroll records with changes, additions, or deletions.
- Assist new hires and contract labor with timesheet setup and training.
- Assist with existing employees on benefits,
- Financial & Administrative Support
- Process payroll applying necessary adjustments.
- Reconcile bank accounts and monitor cash balance.
- Perform other relevant tasks as needed to support the efficient operation of the department.
- Collaborate with the leadership team to provide administrative support as needed, prioritizing tasks based on urgency and importance.
- File all documents associated with the role.
Qualifications:
- Experience within interior design/architectural firm or related professional services firms (highly preferred)
- Knowledge and experience with the Deltek Vision program or similar ERP program (preferred)
- Basic understanding of bookkeeping principles.
- Familiarity with human resources administration support
- 3+ years of experience in administrative support
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent attention to detail and strong organizational skills.
- Ability to work independently and manage multiple tasks effectively.
- Strong communication and interpersonal skills
Benefits:
- Hourly wage minimum $25. Potential higher compensation based on experience and qualifications.
- Part-time, hybrid schedule; Approximately 24 hrs/week for 6-7 months.
www.placementbydesign.com